Associate Director of Procurement Services

Job Title:  Associate Director of Procurement Operations

Location: Worcester, MA

Compensation: $80K-$90K

Work Arrangement: Onsite to start

A local company has partnered with KBW to find a dynamic Associate Director of Procurement Operations to join their team.

Position Overview:

The Associate Director assists in managing the company’s Procure to Pay Operations (P2P). This role oversees daily transactional system flow and end-to-end processes from requisition to payment. P2P exists within the larger procurement management process, involving key stages visible to all stakeholders: selecting goods and services, receiving and reconciling, supplier management, invoicing, and payment, and enforcing compliance.

Key Responsibilities:

- Lead the P2P process, ensuring integration for purchasing and accounts payable systems to create greater efficiencies.

- Act as deputy director and point of contact in the Director's or other higher-level administrator's absence, supporting the day-to-day supervision of the department.

- Collaborate with the Payment Operations and Contract Manager to ensure timely payments of purchase orders and proper billing and administration of contracts.

- Diagnose, document, and resolve complex P2P issues from a functional, administrative, and operational perspective.

- Serve as the P2P Subject Matter Expert (SME), focusing on process improvement, industry knowledge, and applications in sourcing, procurement, accounts payable, travel and reimbursement expenses, and financial systems optimization.

- Participate in departmental projects with a focus on P2P strategy, support, and ERP optimization related to IT operations, business processes, security, and data integrity for the Colleague applications.

- Review business and P2P processes, advising on system services available within Ellucian Colleague and related systems to improve service delivery.

- Perform business analysis and compose clear, comprehensive functional requirements.

- Identify and communicate P2P system bottlenecks and findings to senior management.

- Supervise the Purchasing, Travel, and Reimbursement Administrator role to ensure compliance with procurement regulations.

- Assist senior management in creating organizational infrastructure and developing the team to meet Procure to Pay transformation needs.

- Lead the RFI, RFQ, RFP, and BID processes to assist internal departments in sourcing and purchasing services, ensuring best value procurements in compliance with laws, guidelines, and prime contract terms.

- Manage vendor negotiations, ensuring compliance with Massachusetts laws, rules, and regulations, while seeking the most favorable price consistent with university standards.

- Interpret vendor agreements and enforce contract requirements.

- Liaise and coordinate with the Contract Manager in drafting contracts and amendments.

- Assist in preparing and issuing solicitation documents and public notices in compliance with state and federal regulations and guidelines.

- Facilitate pre-bid meetings and proposal evaluation meetings, evaluate proposals and bids, and prepare solicitation award recommendations.

- Assist in preparing documents and information for audits and public records requests.

- Propose process, policy, and procedure changes as part of continuous improvement efforts towards operational excellence.

- Develop and maintain positive, professional relationships with internal and external constituents, including faculty, staff, vendors, and state agencies.

- Supervise Purchasing and Sourcing staff as needed.

- Foster and maintain positive relationships, working collaboratively with colleagues, faculty, staff, students, and vendors.

- Contribute to the Strategic Plan and Equal Opportunity/Affirmative Action objectives.

Qualifications:

- Bachelor’s degree in business administration, procurement, supply chain, or a related field.

- Systems and process mapping experience.

- Minimum of 6 years of professional experience in procurement, strategic sourcing, contract management, or related systems operations.

- At least 3 years of supervisory experience.

- Ability to acquire and maintain a Massachusetts Certified Public Purchasing Official (MCPPO) designation.

- Knowledge of the Contract Management Cycle.

- Strong time management, research, organizational skills, solid deductive reasoning, and quantitative analysis skills.

- Proficiency with Microsoft Suite (Word, Excel, PowerPoint) and Google Docs, Sheets.

- Experience in higher education and familiarity with the Commonwealth of Massachusetts Accounting Systems (MMARS).

- Knowledge of state M.G.L. and federal regulations guiding procurement practices.

If you meet the qualifications and are interested in this opportunity, please apply with your resume. We look forward to hearing from you!

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Contact Information:

For more information, please contact our recruiting consultant at KBW  wcochran@kbwfinanical,com

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